Business · 2026

Administrative Assistant Resume Example

A proven administrative assistant resume example plus an ATS writing guide for landing your next role in 2026. Edit it in seconds and download a recruiter-ready resume.

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Best resume templates for a Administrative Assistant

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Classic Professional

Entry Level

Administrative Assistant resume summary examples

Copy a summary and tailor it to the job description.

Example 1

“Detail-oriented Administrative Assistant with 5+ years of experience supporting C-level executives. Reduced scheduling conflicts by 40% and streamlined office supply procurement, saving $5K annually. Proficient in Microsoft Office Suite and CRM systems.”

Example 2

“Organized Administrative Assistant skilled in managing high-volume correspondence and coordinating travel for teams of up to 20. Successfully implemented a new filing system that cut retrieval time by 50%.”

Example 3

“Efficient Administrative Assistant with a track record of improving office workflow. Managed calendars for 10+ departments and coordinated events for 200+ attendees. Recognized for maintaining 99% accuracy in data entry.”

Skills to put on a Administrative Assistant resume

Mirror the skills in the job description so your resume passes the ATS keyword match.

Hard skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Calendar Management (Google Calendar, Outlook)Scheduling and Travel CoordinationData Entry (10-key, fast typing 65+ WPM)Expense Reporting (Concur, Expensify)Customer Relationship Management (CRM) (Salesforce, HubSpot)Document Management (SharePoint, Google Drive)Phone System Operation (multi-line, VoIP)Event Planning and CoordinationBookkeeping Basics (QuickBooks)Office Equipment Maintenance (printers, copiers)Transcription and Minutes Taking

Soft skills

Time ManagementCommunication (written and verbal)Attention to DetailProblem-SolvingOrganizational SkillsAdaptability

Quantified bullet point examples

Show measurable impact — recruiters and AI screeners reward numbers.

Managed calendars for 8 executives, scheduling 500+ appointments annually with 99% accuracy

Reduced office supply costs by 15% through vendor negotiations and inventory tracking

Coordinated travel arrangements for a team of 25, saving $20K/year by optimizing itineraries

Processed 200+ invoices per month with 100% accuracy, ensuring timely payments

Implemented a digital filing system that decreased document retrieval time by 40%

Organized 30+ company events per year, averaging 150 attendees each, within budget

Responded to 100+ daily emails and calls, achieving a 95% satisfaction rating

Trained 15 new administrative staff on office procedures and software tools

Managed expense reports for 12 executives, reconciling $500K annually with zero errors

Created and maintained spreadsheets for tracking project deadlines, improving team productivity by 20%

Typical salary

$35,000 – $55,000 / year (US)

Based on 2026 US market ranges

Helpful certifications

Certified Administrative Professional (CAP)Microsoft Office Specialist (MOS)Certified Professional Secretary (CPS)Project Management Professional (PMP) - optional

ATS optimization

ATS keywords for Administrative Assistant resumes

Most employers screen resumes with software first. Include these terms where they’re true for you.

Calendar ManagementSchedulingTravel CoordinationExpense ReportsData EntryMicrosoft OfficeCustomer ServiceDocument ManagementEvent PlanningOffice Administration

Common Administrative Assistant resume mistakes

Mistake (Don't do this)	Fix (Do this instead)
Listing duties without quantifying achievements (e.g., 'Answered phones'	'Managed 50+ calls daily, routing inquiries to appropriate departments')
Using outdated or generic skills like 'typing' without context (instead highlight typing speed or accuracy)	Always tailor this section to the job description and use quantifiable metrics to prove your impact.
Ignoring ATS keywords such as 'calendar management' or 'expense reporting'	Always tailor this section to the job description and use quantifiable metrics to prove your impact.
Including irrelevant personal details (hobbies, marital status) that waste space	Always tailor this section to the job description and use quantifiable metrics to prove your impact.
Failing to mention software proficiency levels (e.g., 'Proficient in Excel' should specify functions used)	Always tailor this section to the job description and use quantifiable metrics to prove your impact.

Frequently asked questions

What is the most important section of an Administrative Assistant resume?

The professional experience section is key. Use quantified bullet points to showcase your efficiency, like 'Managed calendars for 5 executives' or 'Reduced supply costs by 15%.' Also include a strong summary that aligns with the job description.

Should I include soft skills on my Administrative Assistant resume?

Yes, but avoid just listing them. Demonstrate soft skills through achievements. For example, 'Resolved 95% of inquiries on first contact' shows communication and problem-solving.

What if I have little experience? How can I make my resume stand out?

Focus on transferable skills like organization, customer service, and software proficiency. Include volunteer work, internships, or coursework. Use a functional or combination resume layout to emphasize skills over job history.

How long should my Administrative Assistant resume be?

One page is standard for most candidates. If you have over 10 years of experience, a second page may be acceptable. Keep it concise and avoid fluff.

What are the top keywords for an Administrative Assistant resume?

Calendar management, scheduling, travel coordination, expense reports, data entry, Microsoft Office, customer service, document management, event planning, and office administration are vital for ATS scanning.

Do I need certifications to be an Administrative Assistant?

Not required, but certifications like the Certified Administrative Professional (CAP) can boost your resume. They demonstrate commitment and proficiency in administrative tasks.

Related resume examples

Project Manager resume

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Mistake (Don't do this)

Fix (Do this instead)

Listing duties without quantifying achievements (e.g., 'Answered phones'

'Managed 50+ calls daily, routing inquiries to appropriate departments')

Using outdated or generic skills like 'typing' without context (instead highlight typing speed or accuracy)

Always tailor this section to the job description and use quantifiable metrics to prove your impact.

Ignoring ATS keywords such as 'calendar management' or 'expense reporting'

Always tailor this section to the job description and use quantifiable metrics to prove your impact.

Including irrelevant personal details (hobbies, marital status) that waste space

Always tailor this section to the job description and use quantifiable metrics to prove your impact.

Failing to mention software proficiency levels (e.g., 'Proficient in Excel' should specify functions used)

Always tailor this section to the job description and use quantifiable metrics to prove your impact.